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Initially the company should come up with a directory structure to house the drawing files. The simplest directory structure would be a single project folder with each project under this main folder. See below for a better explanation.
![Civil 3D Data Shortcuts Cheat Sheet 2 Project Folder Directory](https://eadn-wc01-10977100.nxedge.io/wp-content/uploads/2023/09/project-folder-structure.png)
1. Set the Working Folder
This should be the root folder of the project structure. In the example above, it should be the folder called “Civil 3D Projects”.
![Civil 3D Data Shortcuts Cheat Sheet 3 Set Working Folder](https://eadn-wc01-10977100.nxedge.io/wp-content/uploads/2023/09/set-working-folder.png)
2. Create New Civil 3D Data Shortcuts Project Folder
Right-click “Data Shortcuts” > New Data Shortcuts Project Folder
. When naming the project, the folder will automatically be created if it does not exist.
![Civil 3D Data Shortcuts Cheat Sheet 4 Civil 3D Data Shortcuts folder dialog box](https://eadn-wc01-10977100.nxedge.io/wp-content/uploads/2023/09/new-project-folder.png)
3. Create New Data Shortcuts
Right-click “Data Shortcuts” > Create Data Shortcuts
![Civil 3D Data Shortcuts Cheat Sheet 5 create shortcuts](https://eadn-wc01-10977100.nxedge.io/wp-content/uploads/2023/09/create-shortcuts.png)
Once the data has been added to the project, they can be accessed from any other drawing. Simply open the drawing you wish to reference the object, and then right-click the object in the prospector and create reference. You can also drag the shortcut in from the Prospector.
Other Notes
Synchronizing References
To synchronize any reference, right-click on the object in the prospector.
![Civil 3D Data Shortcuts Cheat Sheet 6 synchronize reference](https://eadn-wc01-10977100.nxedge.io/wp-content/uploads/2023/09/synchronize-reference.png)
Promoting References
Promoting a reference duplicates the object into the current drawing and disconnects the link from the source drawing. This process can be equated to binding an XREF.
Editing & Changing Paths
For editing and changing the paths of data references, Autodesk provides an external program for mass edits located here… Start > All Programs > Autodesk > Autodesk AutoCAD Civil 3D 202x > Data Shortcut Editor
.
![Civil 3D Data Shortcuts Cheat Sheet 7 editing changing paths](https://eadn-wc01-10977100.nxedge.io/wp-content/uploads/2023/09/editing-changing-paths.png)
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